Private internal knowledge assistant for consultancies

DocsGPT is a private internal knowledge assistant for consultancies: a dedicated instance over your engagement archive, with SSO and cited answers, operated for you under an SLA. No Deviation, a specialist consultancy, runs one over 5,000+ documents on a flat monthly fee.

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Last updated: 2026-10-08

Engagement knowledge pipeline

01Engagement archiveSharePoint · Drive · Confluence
02Ingestion & permissions30+ formats · teams
03Retrieval & answerhybrid retrieval · LLM
04Cited answer or draftslide / page · DOCX · PPTX · XLSX
05 · humanConsultant reviewbefore it reaches a client

Text version

Five stages: past reports, assessments and methodologies are synced from SharePoint, Drive or Confluence; they are ingested with team permissions; a question is answered from the archive by the model; the answer cites the slide or page, or a draft deliverable is produced; a consultant reviews before anything reaches a client.

The situation

Dispersed knowledge
Institutional knowledge in a consultancy is dispersed across reports, assessments and methodologies, so the same analysis gets repeated by people who do not know it exists.
Onboarding
New joiners take months to find out how the firm does things, because the answer sits in someone's old engagement folder.
Confidentiality
Client confidentiality rules out tools that train on or store data outside the firm's control — and nobody in-house wants to run servers.

What DocsGPT does here

Workflow 01

Search and answers over the engagement archive

Connectors sync SharePoint and OneDrive, Google Drive, Confluence, S3 and more, daily, weekly, monthly or on demand; 30+ formats are ingested, including the PPTX and XLSX that consultancies live in. Hybrid retrieval finds the passage, and clicking a citation opens the slide or page it came from. Agents can also work in Notion, Jira or Linear through one-click connections, with each person's own account.

SharePoint / OneDrive · Google Drive · Confluence · S3 · scheduled sync · Notion · Jira · Linear · PPTX · XLSX · citation reader

Connectors →Knowledge →Search & Retrieval →

Workflow 02

Onboarding and methodology assistant

One agent per practice, with its own system prompt and selected sources, shared with that practice's team. Wiki sources are kept current by agents with provenance stamps; a shared agent keeps working with its sponsor's access, and owners decide whether editors may reshare. Share links make an assistant available across the firm without a rollout project.

Agents per practice · system prompt · selected sources · wiki sources with provenance · sponsors · share links

Agents →Knowledge →

Workflow 03

Proposal and deliverable drafts

The Artifact tool produces DOCX, PPTX and XLSX from approved prior work, with version history so the reviewer can see what changed. Guardrails redact client PII where a draft must not carry it.

Artifact tool (DOCX, PPTX, XLSX) · version history · guardrails with PII redaction

Artifacts & Code Execution →Guardrails & Human-in-the-loop →

Workflow 04

Run for you

A dedicated managed instance: SSO with the firm's IdP (OIDC), SCIM, a team per practice group with admin and member roles, usage quotas for each person, usage by agent or flow, personal access tokens for scripts and the CLI, and support under an SLA. Your team connects sources, sets permissions and writes each practice's prompt; Arc53 operates the rest.

Dedicated instance · OIDC SSO · SCIM · teams & roles · usage quotas · usage by agent or flow · access tokens · SLA

Admin, Security & Analytics →Managed instance →

On the Managed posture the firm keeps control of content and permissions; Arc53 runs the instance.

Division of work on a managed instance: the firm and Arc53
	Your firm	Arc53 operates
Sources	Connects SharePoint, Drive, Confluence or S3 and chooses what is indexed	Runs the sync and the ingestion pipeline
Permissions	Sets teams, roles and who sees which sources	Connects the firm's IdP (OIDC) and SCIM
Agents and prompts	Writes the system prompt and selects sources per practice	—
Hosting	—	Dedicated single-tenant instance in the chosen region
Upgrades and backups	—	Scheduled upgrades, backups and restores
Support	Reports issues, requests changes	Support under an SLA

Support tiers and SLA terms are on the pricing page.

Knowledge: sources shown as cards with their sync source and token count — Policies & Contracts Library, an account plans archive synced from SharePoint, Sales Enablement synced from Google Drive, a wiki, a GraphRAG source and others. The menu on Sales Enablement offers View, sync Never, Daily, Weekly or Monthly, Sync now, Source settings, Test retrieval, Convert to wiki, Share with team and Delete. Share opens a dialog: the Revenue Ops team has Viewer access, and Access settings switch whether editors can share or delete and whether viewers can see settings. Then the Policies & Contracts Library opens on its nine files, and a subcontracted carrier agreement opens to its chunks, each with its token count. — app · Knowledge

docsgpt — chat

Have we assessed a core-banking migration for a Nordic bank before?Yes. The 2024 assessment for a Nordic retail bank covered a T24-to-cloud-core migration ¹; the approach and risk register are on slides 14–22 ², and the effort model was reused in the 2025 proposal ³.

Evidence

Results from named deployments, with the source.

5,000+ documents · flat monthly fee

Dedicated managed instance for a specialist consultancy: 5,000+ documents, SSO, one flat monthly fee with no per-seat licence.

Source: No Deviation

How it is deployed

Managed is the usual posture here: a private instance without operating it.

Consultancies take the Managed posture: Arc53 provisions a single-tenant instance in the region you choose, connects your SSO, and hosts, upgrades, backs up and supports it under an SLA. Firms with residency rules can run the same platform on-premises with their own IT and Arc53 support.

Documentation

What a first project looks like

Scope, measure, then decide.

01
Provision the dedicated instance and connect SSO
Days, not weeks; the instance is single-tenant from the start.
02
Connect one archive and set team permissions
For example the SharePoint library of past engagements, shared to the practice groups that may see it.
03
Benchmark and tune
20–30 test questions from partners and the onboarding lead; iterate until the answers cite the right documents.
docsgpt-cli bench
04
One practice group live
Measure lookup time and adoption against asking around.
05
Roll out by practice
One agent per practice, its own sources and prompt, with usage tracked by agent.

A specialist consultancy runs a dedicated managed instance with 5,000+ documents and SSO on a flat monthly fee (2023–2024). See pricing for the Managed plan.

How do consulting firms use AI for knowledge management?: Typically as a private assistant over past engagements, methodologies and templates: staff ask a question and get an answer with the source document and page, instead of asking around. DocsGPT adds an agent and sources per practice group, and drafts from approved prior work.
Is there a private alternative to ChatGPT for company documents?: Yes. A dedicated DocsGPT instance is single-tenant, uses your SSO, never trains on your data, and can run with a self-hosted model; the code is open source (MIT).
Who runs it?: On the Managed posture, Arc53 hosts, upgrades, backs up and supports the instance under an SLA; your team connects sources, sets permissions and writes the system prompt for each practice's agent. On-premises, your IT does, with our support.
What does it cost?: A flat monthly fee for the instance, from $2,000 a month, rather than a per-seat licence; a specialist consultancy runs 5,000+ documents with SSO and support on one. See pricing.

See DocsGPT on your documents

A 30-minute demo on your use case, or a free on-premises review with an engineer.